General Data Protection Regulation (GDPR) Transparency Notice for the RIDD Trial

The University of Oxford is the sponsor for this study based in the United Kingdom. We will be using information from you and/or your medical records in order to undertake this study and will act as the data controller for this study. This means that we are responsible for looking after your information and using it properly. The University of Oxford will keep identifiable information about you for minimum 5 years after the study has finished.

Your rights to access, change or move your information are limited, as we need to manage your information in specific ways in order for the research to be reliable and accurate. If you withdraw from the study, we will keep the information about you that we have already obtained. To safeguard your rights, we will use the minimum personally-identifiable information possible.

You can find out more about how we use your information at www.octru.ox.ac.uk and/or by contacting octrutrialshub@ndorms.ox.ac.uk.

The local study team will collect information from you and/or your medical records for this research study in accordance with our instructions.

The local study team will use your name, contact details, date of birth and unique trial ID to contact you about the research study, and make sure that relevant information about the study is recorded for your care, and to oversee the quality of the study. Individuals from the University of Oxford and regulatory organisations may look at your medical and research records to check the accuracy of the research study. The local study team will pass these details to the University of Oxford along with the information collected from you and/or your medical records. The only people in the University of Oxford who will have access to information that identifies you will be people who need to contact you to discuss taking part the trial, collect information for the trial, liaise with site staff to arrange your screening appointment, process your travel claim and if you agree in due course to invite you take part in a further study, or to check or audit the data collection process. The people who analyse the information will not be able to identify you and will not be able to find out your name or contact details.

The local study team will keep identifiable information about you from this study for minimum 5 years after the study has finished.

When you agree to take part in a research study, the information about your health and care may be provided to researchers running other research studies in this organisation and in other organisations. These organisations may be universities, NHS organisations or companies involved in health and care research in this country or abroad. Your information will only be used by organisations and researchers to conduct research in accordance with the UK Policy Framework for Health and Social Care Research.

This information will not identify you and will not be combined with other information in a way that could identify you.  The information will only be used for the purpose of health and care research, and cannot be used to contact you or to affect your care.  It will not be used to make decisions about future services available to you, such as insurance.